Special Event FAQ
(Above Garden Location: Lakeside Lawn)
Here are answers to general questions about special events at The Polasek.
1. How much does it cost to rent the museum?
As pricing is subject to change, contact the museum’s Event Rental Coordinator for current pricing.
2. How much is the deposit to hold the space?
The deposit is $350.00 for the gardens and $500.00 for gallery space to hold your date. Your date will not be reserved without a contract and deposit.
3. Do I need an appointment to see the gardens?
An appointment is not necessary but it makes the entire decision process easier on you! The Event Rental Coordinator will be able to answer your questions and guide you through the property with ease.
4. How far in advance do you take reservations?
We book up to 18 months in advance. Please call for availability.
5. What kind of music may I have at my event?
Amplified music is allowed in the gallery and indoor spaces, but not in the gardens. Music must be kept at an appropriate level. Please contact the museum for additional information or recommendations.
6. If needed, is a rehearsal included in the rental fee?
All rental contracts allow for one (1) hour of rehearsal during museum hours free of charge. If the rehearsal is held outside of museum hours, there is a $100.00 fee.
7. What happens if it rains on my event day?
As there is limited indoor space, we highly recommend the rental of a tent. Inside space is available at an additional charge for parties less than 50.
8. What time can my function start and what time must it end?
There is not limit to when your time block can begin however, breakdown and cleanup must be completed by 9:30 p.m. All music, bar and food service must end by 9:00 p.m.
9. Is there parking available?
Onsite parking spaces will hold approximately 100 cars with valet parking. If your event requires additional parking space, the valet service will determine whether parking should be on or off-site. All groups requiring parking of 65 or more guests must utilize valet service. All guest cars must be off-site immediately following the event. Our gates will be locked after the event until the next scheduled museum operating hours.
10. May I bring in my own food?
No. The museum has a list of preferred licensed caterers in various price ranges that are familiar with our facility. Please visit our Approved Vendors list for more information.
11. May I have alcohol at my event?
Yes. All alcoholic beverages must be served by one of the approved caterers with the proper licensing for alcohol service.
12. Does the Polasek provide a dressing room?
You may use our main gallery restroom as a dressing area, but we strongly encourage the bridal party to get ready off-site to ensure privacy while getting dressed. Please call the museum for more details.
13. May I rent chairs, tables or tents?
All chairs, tables, tents, etc. must be provided by a vendor on our approved list. They are familiar with our site and can make your special event a beautiful experience for you and your guests. All set-up and break-down must be done by an approved vendor.
14. May I decorate?
Decorating is permitted in the gardens, but nothing can be glued, stapled or nailed to the statues, historical home, or trees. All decorations must be free standing. No plants or landscaping can be disturbed. All decorations must be removed immediately following your event.
15. May we throw flower petals?
Live rose petals, biodegradable rice or bubbles are allowed on museum property. Butterflies or doves may be released in the gardens. Nothing may be released or thrown inside the chapel.
16. Are candles allowed?
Lit candles are allowed in the garden only. You may use battery operated candles for indoor events.
17. May I come early for photography?
If your event is booked here, you may take photos any time during your rental hours. Any additional time needed for photography can be arranged through the Event Rental Coordinator.