Spe­cial Event FAQ

 

(Above Gar­den Location: Lakeside Lawn

Here are answers to gen­eral ques­tions about spe­cial events at The Polasek.

1. How much does it cost to rent the museum?

4 Hour Museum & Gar­den Rental:
Gar­dens, More than 100 Guests: $595.00
Museum Gallery, Less than 100 Guests: $450.00
Add on Museum Space to Gar­den Rental: $100 per hour
Each Addi­tional Hour: $100 per hour

2 Hour Small Inti­mate Cer­e­monies:
Gar­den Cer­e­mony Only, Up to 25 Guests: $250.00
Gar­den Cer­e­mony Only, Up to 45 Guests: $350
Cer­e­mony in His­toric Home, Up to 25 Guests: $350
Polasek Chapel, Up to 15 Guests: $200
Each Addi­tional Hour or to add Gar­den Rental: $100 per hour
 

2. How much is the deposit to hold the space?

The deposit is typ­i­cally $350.00 for the gar­dens and $500.00 for gallery space to hold your date, how­ever may vary depend­ing upon your event. Your date will not be reserved with­out a con­tract and deposit.

 

3. Do I need an appoint­ment to see the gar­dens?

It is rec­om­mended that you con­tact the museum office to sched­ule an appointment. 

 

4. How far in advance do you take reser­va­tions?

We book up to 18 months in advance. Please call for availability.

 

5. What kind of music may I have at my event?

We strongly sug­gest using acoustic bands for any spe­cial event at the Polasek. Ampli­fied music is allowed in the gallery and indoor spaces, but not in the gar­dens. Music must be kept at an appro­pri­ate level. Please con­tact the museum for addi­tional infor­ma­tion or recommendations.

 

6. If needed, is a rehearsal included in the rental fee?

If sched­uled within nor­mal busi­ness hours, the rehearsal fee is typ­i­cally waived.  To book a rehearsal out­side of nor­mal busi­ness hours, please con­tact the museum directly.

 

7. What hap­pens if it rains on my event day?

We have indoor alter­na­tives avail­able depend­ing upon the size of your party. You may also choose from a wide vari­ety of tents from our pre­ferred ven­dor list.

 

8. What time can my func­tion start and what time must it end?

Set up for your spe­cial event may begin as early as 10:00 a.m. the morn­ing of your event. Break­down and cleanup must be com­plete by 9:30 p.m.  All music, bar and food ser­vice must end by 9:00 p.m.

 

9. Is there park­ing avail­able?

Onsite park­ing spaces will hold approx­i­mately 100 cars with valet park­ing. If your event requires addi­tional park­ing space, the valet ser­vice will deter­mine whether park­ing should be on or off-site. All groups requir­ing park­ing of 65 or more guests must uti­lize valet ser­vice. All guest cars must be off-site imme­di­ately fol­low­ing the event. Our gates will be locked after the event until the next sched­uled museum oper­at­ing hours.

 

10.  May I bring in my own food?

No. The museum has a list of pre­ferred licensed cater­ers in var­i­ous price ranges that are famil­iar with our facil­ity. Please visit our Approved Ven­dors list for more information.

 

11.  May I have alco­hol at my event?

Yes. All alco­holic bev­er­ages must be served by one of the approved cater­ers with the proper licens­ing for alco­hol service.

 

12.  Does the Polasek pro­vide a dress­ing room?

You may use our main gallery restroom as a dress­ing area, but we strongly encour­age the bridal party to get ready off-site to ensure pri­vacy while get­ting dressed. Please call the museum for more details.

 

13.  May I rent chairs, tables or tents?

All chairs, tables, tents, cater­ers etc. must be pro­vided by a ven­dor on our approved list. They are famil­iar with our site and can make your spe­cial event a beau­ti­ful expe­ri­ence for you and your guests. All set-up and break-down must be done by an approved vendor.

 

14.  May I dec­o­rate?

Dec­o­rat­ing is per­mit­ted in the gar­dens, but noth­ing can be glued, sta­pled or nailed. All dec­o­ra­tions must be free stand­ing. No plants or land­scap­ing can be dis­turbed. All dec­o­ra­tions must be removed imme­di­ately fol­low­ing your event.

 

15.  May we throw flower petals?

Live rose petals, biodegrad­able rice or bub­bles are the only things that may be thrown. But­ter­flies or doves may be released in the gar­dens. Noth­ing may be released or thrown inside the chapel.

 

16.  Are can­dles allowed? 

Lit can­dles are allowed in the gar­den only. You may use bat­tery oper­ated can­dles for indoor events.

 

17.  May I come early for pho­tog­ra­phy? 

If your event is booked here, you may take pho­tos any time dur­ing your rental hours.

 

18.  May I have my for­mal pho­tog­ra­phy ses­sion in the gar­dens?

Yes. If you will require addi­tional time for pho­tog­ra­phy other than your rental hours, you must sched­ule an appoint­ment at the rate of $100 per hour.