(Above Garden Location: Lakeview Lawn)
Here are answers to general questions about special events at The Polasek.
1. How much does it cost to rent the museum property for an event?
Please see the above link for information on pricing.
3. Do I need an appointment to see the gardens?
You are welcome to visit the property during operating hours for a self-guided tour, but we encourage you to book an appointment with our Venue Rental Coordinator for a detailed walk-through. Please e-mail firstname.lastname@example.org to schedule an appointment.
4. How far in advance do you take reservations?
We book up to 18 months in advance. Please call (407)647‑6294 for availability.
5. What kind of music may I have at my event?
Amplified music is NOT permitted in the gardens. Music must be kept at an appropriate level. Please contact the museum for additional information or recommendations.
6. If needed, is a rehearsal included in the rental fee?
All rental contracts allow for one (1) hour of rehearsal during museum hours free of charge. If the rehearsal is held outside of museum hours, there is a $150.00/hour fee.
7. What happens if it rains on my event day?
As there is limited indoor space, we highly recommend the rental of a tent.
8. What time can my function start and what time must it end?
All events must begin no earlier than 9:00 am and be completed by 9:00 p.m.
9. Is there parking available?
All groups requiring parking of 65 or more guests must utilize valet service. If your event requires additional parking space, the valet service will determine whether parking should be on or off-site. All guest cars must be off-site immediately following the event. Our gates will be locked after the event until the next scheduled museum operating hours.
10. May I bring in my own food?
No. The museum has a list of licensed caterers in various price ranges that are familiar with our facility. Please visit our Approved Vendors list for more information.
11. May I have alcohol at my event?
Yes. All alcoholic beverages must be served by one of the approved caterers with the proper licensing for alcohol service.
12. Does the Polasek provide a dressing room?
Yes. A ready room is available for rentals within the Historic Capen-Showalter House.
13. May I rent chairs, tables or tents?
All chairs, tables, tents, etc. must be provided by a vendor on our approved list. They are familiar with our site and can make your special event a beautiful experience for you and your guests. All set-up and break-down must be done by an approved vendor.
14. May I decorate?
Decorating is permitted in the gardens, but nothing can be hung from, glued, stapled or nailed to the statues, historical home, or trees. All decorations must be free standing. No plants or landscaping can be disturbed. All decorations must be removed immediately following your event.
15. May we throw flower petals?
Live rose petals, biodegradable rice or bubbles are allowed on museum property. Butterflies or doves may be released in the gardens. Nothing may be released or thrown inside the buildings.
16. Are candles allowed?
Open flames of any kind are not permitted on property. Battery operated candles are allowed in the gardens and inside buildings.
17. May I come early for photography?
If your event is booked here, you may take photos any time during your rental hours. Any additional time needed for photography must be arranged through the Event Rental Coordinator.