Spe­cial Event FAQ

 

(Above Gar­den Location: Lakeside Lawn)

Here are answers to gen­eral ques­tions about spe­cial events at The Polasek.

1. How much does it cost to rent the museum?

As pric­ing is sub­ject to change, con­tact the museum’s Event Rental Coor­di­na­tor for cur­rent pricing.

 

2. How much is the deposit to hold the space?

The deposit is $350.00 for the gar­dens and $500.00 for gallery space to hold your date. Your date will not be reserved with­out a con­tract and deposit.

 

3. Do I need an appoint­ment to see the gar­dens?

An appoint­ment is not nec­es­sary but it makes the entire deci­sion process eas­ier on you! The Event Rental Coor­di­na­tor will be able to answer your ques­tions and guide you through the prop­erty with ease.

 

4. How far in advance do you take reser­va­tions?

We book up to 18 months in advance. Please call for availability.

 

5. What kind of music may I have at my event?

Ampli­fied music is allowed in the gallery and indoor spaces, but not in the gar­dens. Music must be kept at an appro­pri­ate level. Please con­tact the museum for addi­tional infor­ma­tion or recommendations.

 

6. If needed, is a rehearsal included in the rental fee?

All rental con­tracts allow for one (1) hour of rehearsal dur­ing museum hours free of charge. If the rehearsal is held out­side of museum hours, there is a $100.00 fee. 

 

7. What hap­pens if it rains on my event day?

As there is lim­ited indoor space, we highly rec­om­mend the rental of a tent. Inside space is avail­able at an addi­tional charge for par­ties less than 50. 

 

8. What time can my func­tion start and what time must it end?

There is not limit to when your time block can begin how­ever, break­down and cleanup must be com­pleted by 9:30 p.m.  All music, bar and food ser­vice must end by 9:00 p.m.

 

9. Is there park­ing avail­able?

Onsite park­ing spaces will hold approx­i­mately 100 cars with valet park­ing. If your event requires addi­tional park­ing space, the valet ser­vice will deter­mine whether park­ing should be on or off-site. All groups requir­ing park­ing of 65 or more guests must uti­lize valet ser­vice. All guest cars must be off-site imme­di­ately fol­low­ing the event. Our gates will be locked after the event until the next sched­uled museum oper­at­ing hours.

 

10.  May I bring in my own food?

No. The museum has a list of pre­ferred licensed cater­ers in var­i­ous price ranges that are famil­iar with our facil­ity. Please visit our Approved Ven­dors list for more information.

 

11.  May I have alco­hol at my event?

Yes. All alco­holic bev­er­ages must be served by one of the approved cater­ers with the proper licens­ing for alco­hol service.

 

12.  Does the Polasek pro­vide a dress­ing room?

You may use our main gallery restroom as a dress­ing area, but we strongly encour­age the bridal party to get ready off-site to ensure pri­vacy while get­ting dressed. Please call the museum for more details.

 

13.  May I rent chairs, tables or tents?

All chairs, tables, tents, etc. must be pro­vided by a ven­dor on our approved list. They are famil­iar with our site and can make your spe­cial event a beau­ti­ful expe­ri­ence for you and your guests. All set-up and break-down must be done by an approved vendor.

 

14.  May I dec­o­rate?

Dec­o­rat­ing is per­mit­ted in the gar­dens, but noth­ing can be glued, sta­pled or nailed to the stat­ues, his­tor­i­cal home, or trees. All dec­o­ra­tions must be free stand­ing. No plants or land­scap­ing can be dis­turbed. All dec­o­ra­tions must be removed imme­di­ately fol­low­ing your event.

 

15.  May we throw flower petals?

Live rose petals, biodegrad­able rice or bub­bles are allowed on museum prop­erty. But­ter­flies or doves may be released in the gar­dens. Noth­ing may be released or thrown inside the chapel.

 

16.  Are can­dles allowed? 

Lit can­dles are allowed in the gar­den only. You may use bat­tery oper­ated can­dles for indoor events.

 

17.  May I come early for pho­tog­ra­phy? 

If your event is booked here, you may take pho­tos any time dur­ing your rental hours. Any addi­tional time needed for pho­tog­ra­phy can be arranged through the Event Rental Coordinator.