Special Event FAQ
Here are answers to general questions about special events at The Polasek.
1. How much does it cost to rent the museum?
4 Hour Museum & Garden Rental:
Gardens, Up to 350 Guests: $595.00
Museum Gallery, Up to 95 Guests for Cocktail Reception or 40 Guests for Sit-Down Dinner: $450.00
Add on Museum Space to Garden Rental: $100 per hour
Each Additional Hour: $100 per hour
2 Hour Small Intimate Ceremonies:
Garden Ceremony Only, Up to 25 Guests: $250.00
Garden Ceremony Only, Up to 45 Guests: $350
Ceremony in Historic Home, Up to 40 Guests: $350
Polasek Chapel, Up to 18 Guests: $200
Each Additional Hour or to add Garden Rental: $100 per hour
2. How much is the deposit to hold the space?
The deposit is typically $350.00 for the gardens and $500.00 for gallery space to hold your date, however may vary depending upon your event. Your date will not be reserved without a contract and deposit.
3. How many people can the gardens accommodate?
Each site can accommodate various numbers of guests, but generally, the gardens can accommodate up to 350 guests.
4. Do I need an appointment to see the gardens?
It is recommended that you contact the museum office to schedule an appointment.
5. How far in advance do you take reservations?
We book up to 18 months in advance. Please call for availability.
6. What kind of music may I have at my event?
Acoustic bands are a welcome addition to any special event at the Polasek. However, amplified music is allowed in the gallery. Please contact the museum for additional information or recommendations.
7. If needed, is a rehearsal included in the rental fee?
If scheduled within normal business hours, the rehearsal fee is typically waived. To book a rehearsal outside of normal business hours, please contact the museum directly.
8. What happens if it rains on my event day?
We have several indoor alternatives available depending upon the size of your party. You may also choose from a wide variety of tents from our preferred vendor list.
9. What time can my function start and what time must it end?
Set up for your special event may begin as early as 9:00 a.m. the morning of your event. Breakdown and cleanup must be complete by 9:30 p.m. All music, bar and food service must end by 9:00 p.m.
10. Is there parking available?
Onsite parking spaces will hold approximately 100 cars with valet parking. If your event requires additional parking space, the valet service will determine whether parking should be on — or off-site. All groups requiring parking of 65 or more guests must utilize valet service. All guest cars must be off-site immediately following the event. Our gates will be locked after the event until the next scheduled museum operating hours.
11. May I bring in my own food?
No. The museum has a list of preferred licensed caterers in various price ranges that are familiar with our facility.
12. May I serve alcohol?
Yes. All alcoholic beverages must be served by one of the preapproved caterers with the proper licensing for alcohol service.
13. Does the Polasek provide a dressing room?
You may use our main gallery rest room and dressing area.
14. May I rent chairs, tables or tents?
All chairs, tables, tents, caterers etc. must be provided by a vendor on our approved list. They are familiar with our site and can make your special event a beautiful experience for you and your guests. All set-up and break-down must be done by an approved vendor.
15. May I decorate?
Decorating is permitted in the gardens, but nothing can be glued, stapled or nailed. All decorations must be free standing. No plants or landscaping can be disturbed. All decorations must be removed immediately following your event.
16. May we throw flower petals?
Live rose petals, biodegradable rice or bubbles are the only things that may be thrown. Butterflies or doves may be released in the gardens. Nothing may be released or thrown inside the chapel.
17. Are candles allowed?
Lit candles are allowed in the garden only. You may use batteries operated candles for indoor events.
18. May I come early for photography?
If your event is booked here, you may take photos any time during your rental hours.
19. May I have my formal photography session in the gardens?
Yes. If you will require additional time for photography other than your rental hours, you must schedule an appointment at the rate of $100 per hour.