(Above Gar­den Loca­tion: Lake­view Lawn)

Click here for infor­ma­tion on spe­cial event facil­ity rentals.

Here are answers to gen­eral ques­tions about spe­cial events at The Polasek.

1. How much does it cost to rent the museum prop­erty for an event?

Please see the above link for infor­ma­tion on pricing. 

3. Do I need an appoint­ment to see the gar­dens?

You are wel­come to visit the prop­erty dur­ing oper­at­ing hours for a self-guided tour, but we encour­age you to book an appoint­ment with our Venue Rental Coor­di­na­tor for a detailed walk-through. Please e-mail event@polasek.org to sched­ule an appointment. 

4. How far in advance do you take reser­va­tions?

We book up to 18 months in advance. Please call (407)647‑6294 for availability. 

5. What kind of music may I have at my event?

Ampli­fied music is NOT per­mit­ted in the gar­dens. Music must be kept at an appro­pri­ate level. Please con­tact the museum for addi­tional infor­ma­tion or recommendations.

6. If needed, is a rehearsal included in the rental fee?

All rental con­tracts allow for one (1) hour of rehearsal dur­ing museum hours free of charge. If the rehearsal is held out­side of museum hours, there is a $150.00/hour fee. 

7. What hap­pens if it rains on my event day?

As there is lim­ited indoor space, we highly rec­om­mend the rental of a tent.  

8. What time can my func­tion start and what time must it end?

 All events must begin no ear­lier than 9:00 am and be com­pleted by 9:00 p.m.  

9. Is there park­ing avail­able?

All groups requir­ing park­ing of 65 or more guests must uti­lize valet ser­vice. If your event requires addi­tional park­ing space, the valet ser­vice will deter­mine whether park­ing should be on or off-site.  All guest cars must be off-site imme­di­ately fol­low­ing the event. Our gates will be locked after the event until the next sched­uled museum oper­at­ing hours.

10.  May I bring in my own food?

No. The museum has a list of  licensed cater­ers in var­i­ous price ranges that are famil­iar with our facil­ity. Please visit our Approved Ven­dors list for more information.

11.  May I have alco­hol at my event?

Yes. All alco­holic bev­er­ages must be served by one of the approved cater­ers with the proper licens­ing for alco­hol service.

12.  Does the Polasek pro­vide a dress­ing room?

Yes. A ready room is avail­able for rentals within the His­toric Capen-Showalter House. 

13.  May I rent chairs, tables or tents?

All chairs, tables, tents, etc. must be pro­vided by a ven­dor on our approved list. They are famil­iar with our site and can make your spe­cial event a beau­ti­ful expe­ri­ence for you and your guests. All set-up and break-down must be done by an approved vendor.

14.  May I dec­o­rate?

Dec­o­rat­ing is per­mit­ted in the gar­dens, but noth­ing can be hung from, glued, sta­pled or nailed to the stat­ues, his­tor­i­cal home, or trees. All dec­o­ra­tions must be free stand­ing. No plants or land­scap­ing can be dis­turbed. All dec­o­ra­tions must be removed imme­di­ately fol­low­ing your event.

15.  May we throw flower petals?

Live rose petals, biodegrad­able rice or bub­bles are allowed on museum prop­erty. But­ter­flies or doves may be released in the gar­dens. Noth­ing may be released or thrown inside the buildings.

16.  Are can­dles allowed? 

Open flames of any kind are not per­mit­ted on prop­erty. Bat­tery oper­ated can­dles are allowed in the gar­dens and inside buildings. 

17.  May I come early for pho­tog­ra­phy? 

If your event is booked here, you may take pho­tos any time dur­ing your rental hours. Any addi­tional time needed for pho­tog­ra­phy must be arranged through the Event Rental Coordinator.